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Job Opportunity

PositionExecutive Assistant / Senior Project Assistant
Position No.:1519
LocationEast  Edmonton
Salary$55,000 - 65,000/year
ContactJudy Sayler

Description:We are currently seeking an experienced Executive Assistant / Project Administrator for a large Electrical Construction company located East Edmonton.  This position is responsible for providing high quality administrative and coordinating project services to the Engineering Team (Estimators, Project Manager and Site Superintendent).

The main responsibilities for this role will include the following:
  • Under the direction of the Senior Estimator, provides ongoing support of all administrative tasks which includes invoicing work orders through the accounting system,entering purchase orders, reviewing pricing lists for accuracy, creating job manuals, and order 'requested materials' for projects from suppliers
  • Assist Site Superintendent with the implementations of job site safety procedures, notifications, signage, supplies and equipment
  • Track and submit Shop drawings for approval to the Engineer in charge of project
  • Generate and track 'Request for Information' and share information and timelines with Engineering team
  • Provide support to estimating department for tender process, ensuring completed tenders are submitted within deadlines
  • Routinely meets with appropriate parties to verify that estimates are being developed in an accurate manner and reflects actual costs
  • Ensures that proper and accurate information is available and being utilized to track company estimates
  • Track project and material delivery, coding and tracking invoices against project, and document control
  • Developing, preparing and producing written correspondence and project schedules for field work
  • Supply ordering and other clerical duties such as filing, managing workflow
  • Other administrative duties as required
Qualifications: In order to be successful in this role, the ideal candidate will have the necessary qualifications:
  • +5 years of consistent senior project administrative experience, preferrably in a CONSTRUCTION or ELECTRICAL environment 
  • Strong knowledge of Microsoft Word, Excel and Outlook, and the ability to learn new systems
  • Excellent written/verbal communication skills, the ability to show initiative, strong organization skills and fine-tuned attention to detail 
  • Strong aptitude to manage a busy workdesk, meeting critical deadlines, overseeing the coordination of several projects
  • Proof-reading and editing skills with a high level of accuracy
  • Sense of urgency, demonstrates ownership of the job
Referrals: If you are not interested in this position but know of someone who you feel has similar qualifications to yourself and who you would like to refer to us, we offer an excellent referral bonus if that individual is hired by one of our clients.

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence. We thank all applicants; however, only those selected for an interview will be contacted.

     

Sayler's Employment & Consulting Ltd., 2010