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Job Opportunity

Position Executive Assistant - Office Coordinator
Position No.:1514
LocationSouth Edmonton
Salary$55,000 - 65,000/year
Contact Judy Sayler

Description: Executive Administrator / Office Coordinator

This person will be the “right hand” support to the President of an established ‘oilfield service’ company.  The duties will consist of the following:
  • Point of contact for all issues for the President
  • Coordinating calendars, reviewing emails, preparing agendas, obtaining signatures
  • Handles emails, telephone calls, takes messages and responds on behalf of the President when appropriate
  • Composing letters, creating documents/presentation material, developing complex reports including confidential material
  • Creating policies and procedures to produce efficiencies and streamline President’s workload
  • Drafting, proofing and delivery of company documents such as templates/forms, manuals, presentations using Power Point or website material
  • Taking minutes, reviewing information and creating accurate meeting minutes and distribution lists
  • Making travel arrangements for national and international travel including flights, car, accommodation, and documentation
  • Meeting arrangements including coordinating meeting rooms, catering, luncheons, etc.
  • Assists with special events and social committee activities
  •  Assisting Management with equipment usage which may include smartphones, IT equipment
  • Leading of project initiatives related to improving processes and performance in areas of responsibilities
  • Managing paper and electronic office files, organization  and maintenance of Directors filing systems,
  • Preparing expense reports for Director and special projects as require
  • Assist other Executive Managers if time permitting

Qualifications: In order to be successful in this role, the ideal candidate will have the necessary qualifications:

Ideal candidate will have +5 years of senior level administrative experience with a high level of proficiency with Microsoft Office 2010 using all programs including Word, Excel, PowerPoint, Project and Outlook.  You will have experience using social media (Facebook, Twitter, LinkedIn) and be very comfortable using a smartphone, laptop and tablet.  This position requires a high level of confidentiality and discretion and the incumbent will be privy to a significant amount of proprietary and confidential information.  You will also have an anticipatory approach to managing day-to-day requirements with the ability to anticipate issues, make decisions as required, analyze information and plan accordingly to keep the President ‘one step ahead’.

Referrals: If you are not interested in this position but know of someone who you feel has similar qualifications to yourself and who you would like to refer to us, we offer an excellent referral bonus if that individual is hired by one of our clients.

If you are interested in this position and meet the above criteria, please click the Apply button to send your resume in confidence. We thank all applicants; however, only those selected for an interview will be contacted.

     

Sayler's Employment & Consulting Ltd., 2010